A single, AI-assisted cloud platform that gathers, centralizes, and automates records maintenance and production to ensure statutory compliance for communities, management companies, and municipalities.
Convert physical paper records into secure, fully searchable digital assets — without manual data entry. Our AI does the heavy lifting so your team can focus on compliance, not filing.
High-accuracy optical character recognition extracts text from scanned documents, handwritten notes, and mixed-format records.
AI models automatically identify document type — minutes, financials, contracts, notices — and route each record to the correct module.
Every document is enriched with structured metadata — date, author, category, association — enabling instant, precise retrieval.
Our automated pipeline handles the complete records lifecycle: from the moment a document is scanned to the moment a compliant response is delivered.
Step 01
Scan or upload hard copy and paper records directly into the platform. Documents are accepted via flatbed scanner, mobile capture, or bulk file upload.
Step 02
Every ingested record is automatically enriched, deduplicated, and version-tracked — ensuring your archive stays clean and authoritative.
Step 03
Records are stored in a SOC2-compliant cloud vault, organized by category, and indexed for instant full-text retrieval with immutable audit trails.
Step 04
Members or third parties submit written records requests through a structured portal. The system validates parameters and assigns tracking numbers automatically.
Step 05
The AI engine reviews the request, identifies all responsive records, flags potentially confidential content for human review, and assembles a draft response package ready for approver sign-off.
Step 06
An approver reviews and authorizes the response. Records are delivered electronically with a verifiable checklist of what was requested and produced. Florida DBPR reports are generated automatically.
Whether you manage one community or hundreds, Records Referee gives every stakeholder the access and tools they need.
Maintain transparent, compliant records with confidence. Meet statutory deadlines without administrative burden.
Manage records across dozens of communities from a single dashboard, with role-based access and centralized reporting.
Demonstrate records readiness and statutory compliance to regulators from day one of a new community's operation.
Quickly access specific records, review audit trails, and respond to discovery requests with complete documented histories.
Receive standardized DBPR-compliant reports generated automatically, reducing back-and-forth and accelerating reviews.